1. Basic information

Vote is a survey service for both quick and recurring business surveys, the data economy and anonymity is always in the foreground. For this purpose, only the minimum necessary data - and only for the duration of a survey and its evaluation - is stored and deleted after 180 days at the latest.

This privacy policy is intended to inform the users of our application about the type, scope and purpose of the collection and use of data by the website operators. Vote processes only the minimum necessary personal data and stores them only temporarily for the provision of the service and motivates the users of the application openly, NOT to enter personal data and information for surveys when using the application The use of Vote as a survey tool is intended to be as anonymous as possible and to use as little data as possible. No personal data for disclosure, analysis or processing for its own purposes or even for third parties. Please read the data protection declaration at regular intervals in order to take note of any changes made. Definitions of the (e.g. "personal data" or "processing") can be found in Art. 4 DSGVO.

2. Access data

Technical features

When you visit our website, our cloud computing provider AWS (Amazon Web Services EMEA SARL, Germany, Marcel-Breuer-Strasse 12, 80807 Munich, Germany) temporarily records data in accordance with the agreed order data agreement (AVV-Number: 2000001702) to provide anonymous metrics. For the collection of the metrics, data security purposes and the determination of cases of abuse, the following are logged the provider the domain name and IP address of your computer, the file request of the client (file name and URL), the http response code and the website, from which you are visiting us. The following data are logged in this way:

  • Visited website
  • time at the time of access
  • quantity of the sent data in Byte
  • Source/reference from which you came to the page
  • Used browser
  • Used operating system
  • Used IP address

It is very important for us to inform you that the logged data is used exclusively for data security purposes, be used in particular to defend against attempts to attack our web server (Art. 32 DSGVO). They are neither used for the creation of individual user profiles nor passed on to third parties and are deleted after 30 days at the latest. We reserve the right to carry out statistical evaluation of anonymous metrics.
The storage of the data takes place for security reasons, e.g. to be able to clear up cases of abuse. If data has to be stored for reasons of evidence, it will not be deleted until the incident has been finally clarified.

Data control for social media plug-ins

This website contains NO links to social media networks (such as Facebook, Google, Instagram, Twitter, Pinterest, Xing or LinkedIn).

3. Cookies, Sessions

This website uses cookies and sessions to support the function and ensure an appropriate user experience.

Cookies are small files, which are stored on your computer and are The data is stored on the end device and allows your browser to quickly access website settings, thus guaranteeing user-friendliness and security. Vote uses cookies, firstly to store the acceptance status of cookies, without which use of the site cannot be guaranteed, and secondly to store the display status of the Beginners Guide dialogues, which is designed to inform users who are using Vote for the first time about the functions and possibilities and thirdly to save the language and design selected by the user. Only essential cookies and NO analytical cookies, marketing cookies or services from other companies (autonomous third party providers) are used throughout the application.

A session is used to store necessary data during participation. Data is stored temporarily and deleted after a session has ended. To determine whether a survey has already been taken, a generic code is stored in the session. The code is anonymous and has no personal reference. A one-time code of an email invitation cannot be mapped to an email address later. The used codes are stored for the duration of the survey and are discarded afterwards. In addition, the session is used to store passwords and to ensure that the surveys are kept up-to-date.

4. Data processing

General information

In principle, all survey data is deleted at the latest 180 days after the creation of a survey. In addition, surveys can be deleted earlier due to a shorter time period set by the creator. The creator also has the possibility to delete a survey manually at any time.

We use the IP address of users to compare them against a whitelist and to check access rights to this website. The IP address is not used to trace this to the name of the user or to to map the respective end devices. The IP addresses are not saved.

We continue to process email addresses when they are provided to send survey metadata to the creator and survey invitations to participants. If an email for a survey invitation is not sent and only in this case, the email is stored in the associated error message like all other survey data for a maximum of 180 days and then deleted (does not affect the email with the survey metadata, it is not stored in case of an error). The addresses will be deleted after successful sending and will not be forwarded or used for advertising purposes before.

It is expressly not permitted to use the Vote application for personal surveys or to include personal data in a survey. The user is informed at various points that the entry of personal data is not permitted. For some functions in the interactive tools the user can actively and optionally add his name before giving answers as an alias, which will then be stored till the survey is deleted. The user accepts this rule by using the site and accepting the privacy policy.

The entered data of a poll is only stored as long as the maximum storage time set by the admin for the poll. As mentioned above, the maximum storage period is 180 days. After this time the data of a poll will be deleted. The admins of a survey are also able to delete the survey and all its data any time.

For the exact use of the admin functions or storage of survey results, we refer to the FAQ and the numerous help pages that help with using the application.

User behaviour (e.g. for advertising or tracking)

We do not log usage behaviour, neither for the placement of advertising nor for the transfer to third parties. Our interest in analysing the number of users of the website is purely for scaling purposes and serves to monitor the load on our application. These analyses are anonymous.

Market research / reach measurements (opt-in)

Furthermore, the following are not created:

  • No range measurements are carried out to determine comparable values of connected offers.
  • No profiles are created for personalized recommendations for offers, services or products.
  • No device and partner overlapping profiles are created for the playout of advertising and web content.
  • No analytical cookies are set.
  • No external analysis tools such as Google Analytics or similar are used. Browse behaviour of the users is not examined.

5. Security

It is possible to create surveys with a participation password. No additional data is collected or stored with the answers, the answers remain will continue to be anonymous. In this case, however, the answers are additionally encrypted and can only be accessed by the creator and the participants using the participation password can be decrypted and read. It is also not possible for the operators of Vote to read data encrypted with a participation password in plain text. This is our highest possible security setting.

6. Rights

You have the right,

  • a) to request information on the categories of data processed, the purposes of the processing, any recipients of the data, the planned storage period (Art. 15 DSGVO);
  • b) to demand the correction or completion of incorrect or incomplete data (Art. 16 DSGVO);
  • c) to revoke any consent granted at any time with effect for the future (Art. 7 para. 3 DSGVO);
  • d) to object to data processing which is to be carried out on the basis of a legitimate interest, for reasons arising from your particular situation (Art. 21 Par. 1 DPA);
  • e) in certain cases, within the framework of Art. 17 DSGVO, to demand the deletion of data - in particular if the data are no longer required for the intended purpose or are processed unlawfully, or you have revoked your consent in accordance with above (c) or have declared an objection in accordance with above (d);
  • f) under certain conditions, to demand the restriction of data if deletion is not possible or the obligation to delete is disputed (Art. 18 DSGVO);
  • g) on data transferability, i.e. you can receive your data that you have provided us with in a common machine-readable format such as CSV and, if necessary, transfer it to others (Art. 20 DSGVO;)
  • h) complain to the competent supervisory authority about data processing (for telecommunication contracts: Federal Commissioner for Data Protection and Freedom of Information; otherwise: State Commissioner for Data Protection and Freedom of Information of North Rhine-Westphalia).

With your request, you can contact our customer service or the data protection officer of Deutsche Telekom AG, Dr. Claus D. Ulmer, Friedrich-Ebert-Allee 140, 53113 Bonn, datenschutz@telekom.de.

Status of the data protection information 02.03.2022